Executive Administrative Assistant

Job Attributes

Full Time
Augusta, Maine
Performance NorthCenter (0710)
May 22, 2024

Company Description

Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers - providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.
Job Description
The Field Executive Administrative Assistant position will perform the following duties:
  • Performs administrative duties for sales department and executive management.
  • Manages and maintains executives' schedules.
  • Prepares invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Opens, sorts, and distributes incoming correspondence, including mail and email.
  • Files and retrieves documents, records, and reports.
  • Prepares responses to correspondence containing routine inquiries.
  • Performs general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepares agendas and initiates arrangements for internal, committee, board, and other meetings.
  • Makes travel arrangements for executives.
  • Travel to customer facing events and assist with event planning and execution.
  • Participates in associate appreciation event planning and execution.
  • Other administrative duties as required.
Required Qualifications
High School Diploma or Equivalent
Minimum 3 years of professional secretarial experience is required.
Must be service oriented. Ability to see/determine what needs to be done next without direction.
Will serve as a liaison for management and associates.
Able to write correspondence. Writing sample may be requested.
Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Must have strong communication skills, both verbal and written.
Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook).
Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proof reading skills.
Strong organization, analytical, attention to detail and follow up skills.
Must be able to work on multiple projects concurrently and capable of working with little direct supervision.
Strong sense of urgency and work ethic.
Must be available to travel to company events, both same day & overnight trips.
Preferred Qualifications
Certified Professional Secretary (CPS) certification
EEO Statement
Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.